Temporary Administrative Assistant

Temporary Administrative Assistant Overview

• The Temporary Administrative Assistant will support daily operations within the Law School, ensuring smooth administrative processes and effective communication.
• Provide critical assistance to faculty and staff by managing inquiries, maintaining records, and preparing materials for classes.
• Work onsite Monday to Friday, 9 AM to 5 PM, in a collaborative academic environment.
• Handle phone inquiries and manage correspondence to ensure timely and accurate communication.
• Assist with printing, copying, and distributing class materials to support academic activities.
• Track attendance and update seating charts to maintain accurate records for faculty.
• Send reminder emails to professors, ensuring adherence to schedules and deadlines.
• Contribute to the efficient operation of the Law School by performing essential administrative tasks.

Temporary Administrative Assistant Key Responsibilities & Duties

• Answer and manage phone inquiries, providing accurate information and directing calls appropriately.
• Prepare and distribute class materials, including printing and copying documents.
• Track and record attendance for classes, ensuring accurate documentation.
• Update seating charts as needed, maintaining organized and current records.
• Send reminder emails to professors, facilitating adherence to schedules and deadlines.
• Collaborate with faculty and staff to address administrative needs and improve processes.
• Maintain confidentiality and professionalism in handling sensitive information.
• Support the Law School's operations by performing additional administrative tasks as required.

Temporary Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required, demonstrating strong academic foundation.
• Minimum of 3 years of administrative experience, preferably in an academic or professional setting.
• Proficiency in Microsoft Office Suite and email communication tools.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent verbal and written communication skills to interact effectively with faculty and staff.
• Detail-oriented approach to tracking attendance and maintaining accurate records.
• Ability to work onsite Monday to Friday during standard business hours.
• Commitment to professionalism and confidentiality in handling sensitive information.