Administrative Assistant/Finance Assistant

Administrative Assistant/Finance Assistant Overview

• The Administrative Assistant/Finance Assistant role supports accounting and tax teams with administrative tasks in a professional office environment.
• This position is a contract role with potential for permanent conversion based on performance and organizational needs.
• Candidates will work on-site in small office settings, collaborating closely with accounting and tax professionals.
• Responsibilities include scanning, filing confidential documents, answering calls, and managing day-to-day priorities.
• The role requires strong organizational skills, attention to detail, and a professional demeanor.
• Ideal candidates have administrative experience in accounting, tax, or finance environments.
• A degree is preferred but not mandatory, depending on relevant experience.
• The position offers a dynamic work environment and opportunities for skill enhancement.
• Immediate start is required, with the assignment expected to run through the end of the year.

Administrative Assistant/Finance Assistant Key Responsibilities & Duties

• Provide administrative support to accounting and tax teams, ensuring efficient workflow and task management.
• Handle confidential document scanning, filing, and organization with high attention to detail.
• Answer and direct calls professionally, addressing inquiries and coordinating communications.
• Assist with scheduling, meeting coordination, and managing multiple priorities effectively.
• Collaborate with team members to ensure timely completion of administrative tasks.
• Support tax and accounting functions by preparing and organizing necessary documentation.
• Contribute to maintaining a professional and organized office environment.
• Adapt to evolving priorities and provide assistance wherever needed.
• Ensure compliance with confidentiality standards and organizational policies.

Administrative Assistant/Finance Assistant Job Requirements

• Minimum of 2 years of administrative experience, preferably in accounting, tax, or finance environments.
• Preferred 4 years of relevant experience, demonstrating strong organizational and multitasking abilities.
• Bachelor of Science degree is preferred but not mandatory based on experience.
• Proficiency in handling confidential documents and maintaining discretion.
• Excellent communication skills, both written and verbal, for professional interactions.
• Ability to manage multiple priorities in a fast-paced office environment.
• Detail-oriented and organized, with a proactive approach to task management.
• Collaborative team player with a friendly and professional demeanor.
• Availability to work on-site and start immediately for the temporary assignment.