Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide comprehensive support to Co-CEOs, ensuring seamless management of schedules, travel, and administrative tasks.
• Coordinate investor relations activities, including meetings, roadshows, and communication tracking for relationship management.
• Oversee office management duties, ensuring efficient operations, vendor coordination, and facility upkeep.
• Plan and execute events such as team gatherings, offsites, and seasonal celebrations.
• Maintain website content, including team bios and headshots, ensuring accuracy and updates.
• Collaborate with IT for employee equipment needs, including onboarding and technical support.
• Act as a proactive partner, anticipating needs and delivering solutions with attention to detail.
• Foster positive energy and professional vibes within the organization.

Executive Assistant Key Responsibilities & Duties

• Manage Co-CEOs’ calendars, integrating work and personal schedules while maintaining architecture for focus and preparation.
• Coordinate travel arrangements, ensuring alignment with preferences and budget, and deliver comprehensive itineraries.
• Support investor relations by organizing meetings, tracking communications, and identifying engagement opportunities.
• Supervise office management tasks, including guest reception, conference setup, and supply maintenance.
• Lead event planning efforts for organizational gatherings and celebrations.
• Ensure website content remains current and accurate, reflecting organizational updates.
• Collaborate with IT to address equipment needs and onboarding processes for new hires.
• Provide high-level support characterized by proactive problem-solving and meticulous attention to detail.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree required, demonstrating foundational knowledge for the role.
• Minimum of 4 years of experience in executive assistance, with 5 years preferred.
• Proven expertise in managing complex schedules, travel arrangements, and administrative tasks.
• Strong organizational skills to oversee office management and event planning responsibilities.
• Ability to maintain and update website content accurately and efficiently.
• Exceptional attention to detail and proactive approach to problem-solving.
• Positive energy and professional demeanor to foster a collaborative work environment.
• Capability to support investor relations and relationship management activities effectively.