Office Assistant

Office Assistant Overview

• The Office Assistant will provide comprehensive support to NYC Operations, ensuring smooth daily operations and exceptional service delivery.
• This is a contract-to-permanent position requiring on-site presence five days a week.
• Responsibilities include hospitality services, inventory management, and event coordination to maintain a professional office environment.
• The role involves administrative tasks such as mail processing, meeting space setup, and supply restocking.
• Candidates must possess strong customer service skills and the ability to multitask effectively in a fast-paced setting.
• The position offers opportunities to develop expertise in office services and operations management.
• Candidates will work closely with the Office Services Manager and Market Leader to support organizational goals.
• A proactive mindset and high energy approach are essential for success in this role.

Office Assistant Key Responsibilities & Duties

• Manage inventory of snacks, beverages, and office supplies, ensuring timely restocking and organization.
• Coordinate catering services and event setups, including breakdown and equipment maintenance.
• Provide basic audio-video support and assist with meeting space arrangements and resets.
• Handle mail processing, UPS shipping, and electronic mailbox user requests efficiently.
• Print and prepare reports, presentations, and event materials as required.
• Maintain cleanliness and organization of pantries, café bars, and storage areas.
• Perform administrative duties assigned by the Office Services Manager or Market Leader.
• Ensure compliance with safety standards, including lifting up to 30 lbs when necessary.

Office Assistant Job Requirements

• High school diploma or GED equivalent required for the role.
• Minimum of one year of corporate office experience, preferably in office services.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); SharePoint knowledge is a plus.
• Strong verbal and written communication skills with adaptability for diverse audiences.
• Ability to multitask effectively in a deadline-driven environment with attention to detail.
• Professional appearance and demeanor for client interactions and team collaboration.
• Capable of lifting up to 30 lbs and performing physical tasks as needed.
• Must complete a basic food handler course, paid by the firm.