Executive Assistant

Executive Assistant Overview

• The Executive Assistant role offers an opportunity to support senior leadership in a dynamic and fast-paced environment.
• Provide high-level administrative support to executives, managing schedules, travel, and communications.
• Collaborate with leadership teams to ensure seamless coordination of strategic initiatives and events.
• Maintain confidentiality while handling sensitive information and supporting business strategies.
• Contribute to the success of a leading organization in the sports collectibles industry.
• Work in a vibrant on-site environment, fostering collaboration and innovation.
• Support executives with personal tasks, ensuring their focus remains on strategic priorities.

Executive Assistant Key Responsibilities & Duties

• Manage complex calendars and coordinate meetings across multiple time zones for executives.
• Organize travel logistics and prepare detailed itineraries for leadership team members.
• Assist in drafting reports, memos, and presentation materials for strategic initiatives.
• Support department-wide events, meetings, and team-building activities.
• Coordinate project timelines and gather data to support decision-making processes.
• Process expense reports and manage administrative tasks efficiently.
• Act as a liaison between executives and internal/external stakeholders.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on administrative or business studies preferred.
• Minimum of 5 years of experience in executive-level administrative support; 10 years preferred.
• Advanced proficiency in Microsoft Office Suite and Google Workspace essential.
• Strong organizational, prioritization, and business judgment skills required.
• Excellent written and verbal communication skills, with a proactive and collaborative attitude.
• Ability to handle confidential information with discretion and professionalism.
• Experience in consulting or high-growth environments is highly desirable.