Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide high-level administrative support to senior leadership in a dynamic, fast-paced environment.
• This role involves managing executive calendars, travel arrangements, and communications with professionalism and discretion.
• Candidates will coordinate high-profile meetings, events, and engagements involving internal and external stakeholders.
• Exceptional organizational and planning skills are required to manage multiple priorities effectively.
• The position offers opportunities to contribute to executive-level decision-making through preparation of briefing materials and presentations.
• This role is ideal for professionals who value confidentiality, integrity, and building trusted relationships.
• Experience in media, technology, government, or nonprofit organizations is preferred.
• The role requires proficiency in Google Workspace, Microsoft Office, and collaboration platforms.
• Candidates will thrive in a high-visibility environment where responsiveness and adaptability are essential.

Executive Assistant Key Responsibilities & Duties

• Manage complex executive calendars, scheduling priorities, and meeting cadences to maximize effectiveness.
• Coordinate domestic and international travel logistics, accommodations, and itineraries for seamless business travel.
• Prepare executive briefing materials, agendas, presentations, and background information for informed decision-making.
• Administer executive expense management, documentation, and office operations with accuracy and compliance.
• Partner with leadership team members and stakeholders to coordinate enterprise initiatives and activities.
• Lead operational execution of executive meetings, VIP visits, and strategic company functions.
• Draft executive correspondence and communications ensuring consistency and professionalism.
• Coordinate hospitality and logistics for executive events and engagements.
• Maintain discretion and professionalism when managing highly confidential information.

Executive Assistant Job Requirements

• High School Diploma or GED is required; additional education is advantageous.
• Minimum of five years’ experience supporting C-suite executives or senior leadership.
• Proficiency in Google Workspace, Microsoft Office, and collaboration tools.
• Exceptional organizational, planning, and multitasking skills with attention to detail.
• Outstanding written and verbal communication skills for drafting executive materials.
• Demonstrated ability to manage confidential information with integrity and professionalism.
• Experience in coordinating travel, events, and hospitality for executives.
• Ability to thrive in fast-paced environments with shifting priorities.
• Preferred experience in media, technology, government, or nonprofit organizations.