Executive Assistant – C-Suite

Executive Assistant – C-suite Overview

• The Executive Assistant – C-suite role supports high-level executives in a dynamic environment.
• Provide administrative assistance to the Chief Product Officer, ensuring seamless operations.
• Serve as a proactive partner, anticipating needs and taking initiative in tasks.
• Utilize advanced technical skills, including AI tools, to enhance efficiency.
• Coordinate complex schedules and manage executive calendars effectively.
• Handle meeting arrangements, post-meeting follow-ups, and travel coordination.
• Collaborate with a high-energy and forgiving executive team in a fast-paced setting.
• Ensure organizational excellence and independent follow-through on assigned tasks.

Executive Assistant – C-suite Key Responsibilities & Duties

• Manage complex calendars and schedules for C-suite executives.
• Coordinate and schedule meetings, including catering and logistics.
• Prepare and organize post-meeting action items and follow-ups.
• Arrange light travel and accommodations for executives.
• Provide general administrative support to the executive team.
• Leverage AI tools to streamline administrative processes and enhance productivity.
• Utilize Microsoft Outlook and Google Workspace for efficient task management.
• Maintain confidentiality and professionalism in all interactions.

Executive Assistant – C-suite Job Requirements

• Minimum 5 years of experience as an Executive Assistant, with 7 years preferred.
• Prior experience supporting C-suite executives is required.
• High-energy, proactive, and resourceful with strong organizational skills.
• Tech-savvy with proficiency in Microsoft Outlook and Google Workspace.
• Understanding and interest in AI tools for efficiency improvement.
• Comfortable managing fast-paced and complex executive schedules.
• High School Diploma or GED required; advanced education is a plus.
• Strong interpersonal skills and ability to work independently.