Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide high-level administrative support to executive leadership, ensuring seamless coordination of schedules, meetings, and communications.
• This role involves managing digital communications, including social media content creation, scheduling, and monitoring for organizational initiatives.
• The position offers a hybrid work arrangement, combining remote work with occasional in-person attendance for events and office coordination.
• Ideal candidates will have experience in nonprofit, foundation, PR, or fundraising environments, showcasing strong relationship management skills.
• The role requires proficiency in project management tools and platforms, ensuring deadlines and deliverables are consistently met.
• The Executive Assistant will maintain discretion and confidentiality when handling sensitive information and communications.
• Candidates should demonstrate excellent writing, editing, and proofreading capabilities for professional correspondence and content creation.
• This position provides an opportunity to work closely with stakeholders, donors, and board members, fostering meaningful relationships.

Executive Assistant Key Responsibilities & Duties

• Coordinate executive schedules, meetings, travel arrangements, and prioritize competing tasks effectively.
• Prepare agendas, briefing notes, and correspondence for executive-level meetings and communications.
• Develop and maintain a 30–90-day communications calendar for organizational initiatives.
• Create, schedule, and monitor social media content using platforms like Meta Business Suite and Canva.
• Draft captions, eblasts, website updates, and other short-form content aligned with organizational messaging.
• Interact professionally with stakeholders, donors, and board members, ensuring accurate and tactful communications.
• Track engagement metrics and prepare concise performance reports for social media activities.
• Manage multiple deadlines simultaneously, maintaining task trackers and ensuring timely follow-through.

Executive Assistant Job Requirements

• Bachelor’s degree in communications, marketing, business administration, or a related field preferred.
• Minimum 5 years of experience in executive-level administrative support and digital communications.
• Proficiency in Microsoft 365 or Google Workspace and familiarity with project management tools.
• Hands-on experience with social media management tools, content creation, and performance tracking.
• Strong organizational skills, discretion, and professional judgment in handling sensitive information.
• Excellent writing, editing, and proofreading skills for professional communications.
• Experience in nonprofit, foundation, PR, or fundraising environments is highly desirable.
• Ability to work independently and manage competing priorities effectively.