Document Scanning Assistant

Document Scanning Assistant Overview

• The Document Scanning Assistant will support digitization efforts during a temporary project-based assignment.
• Assist with the firm's document clean-up and file reduction initiative for office renovation preparation.
• Prepare, scan, and electronically organize paper files to reduce physical storage needs.
• Work in a professional office environment handling confidential documents responsibly.
• Receive training on scanning equipment, document management procedures, and confidentiality protocols.
• Contribute to a collaborative team effort ensuring project deadlines are met efficiently.
• Opportunity to gain experience in records management and administrative processes.

Document Scanning Assistant Key Responsibilities & Duties

• Prepare paper files for scanning by removing fasteners and organizing documents.
• Scan documents into electronic systems ensuring accuracy and clarity.
• Organize and label electronic files following established procedures.
• Maintain the original order of documents throughout the scanning process.
• Sort and organize physical files for scanning, storage, or shredding.
• Track scanning progress and maintain accurate records of completed files.
• Assist with boxing, labeling, and organizing physical files as needed.
• Follow procedures for handling confidential and sensitive information.
• Collaborate with the Office Manager and administrative staff to meet project deadlines.

Document Scanning Assistant Job Requirements

• High school diploma or equivalent required.
• Experience in document scanning, filing, or records management preferred but not mandatory.
• Basic computer skills, including familiarity with Microsoft Office and PDF documents.
• Strong attention to detail and organizational abilities.
• Ability to work independently and maintain productivity during repetitive tasks.
• Dependable and punctual with the ability to meet project deadlines.
• Physical ability to lift and move file boxes weighing up to 25 pounds.
• Comfortable handling confidential documents in a professional environment.
• Willingness to undergo training on scanning equipment and procedures.