Executive Assistant

Summary:

We are seeking a highly organized and professional Executive Assistant based in Miami to support our Co-CEO/Founder. The ideal candidate will thrive in a fast-paced environment, efficiently manage multiple tasks, and seamlessly balance both professional and personal responsibilities. A significant portion of this role will involve personal assistant duties, including care for a dog, so comfort with pet care is essential.

Responsibilities

• Manage the personal daily activities of the Co-CEO/Founder, ensuring smooth execution.
• Assist with a variety of personal tasks outside of the office.
• Be available on-call every other weekend.
• Proactively manage all tasks, anticipating the needs and expectations of the CEO through constant communication and regular updates.
• Oversee personal property management, ensuring the household runs smoothly with the staff meeting expectations and the home stocked and organized, akin to a hotel setting.
• Provide dog-sitting and pet care as needed.
• Keep the CEO informed on active projects, emails, mail, and other communications.

Qualifications

• Bachelor’s degree and 4+ years of experience as a personal or executive assistant.
• Demonstrated ability to take initiative and work proactively.
• Previous experience supporting C-suite executives or senior leaders is highly preferred.
• Capable of working in a fast-paced environment and adapting quickly to changing priorities.
• Willing to work overtime and weekends as required.
• Highly motivated, with strong multitasking and problem-solving skills.
• Excellent verbal and written communication abilities.
• Strong administrative, organizational, and planning skills.
• Ability to exercise good judgment and handle sensitive information with discretion and confidentiality.
• Impeccable attention to detail and accuracy.
• Valid driver’s license and personal vehicle required.
• Bilingual skills are a plus.