Grants & Contracts Specialist

Title: Grants & Contracts Specialist

Key Responsibilities

• Draft, issue, and manage sub-grants and sub-contracts, ensuring compliance with funding agreements and internal policies.
• Assist in responding to solicitations (RFPs, RFQs, etc.), reviewing proposals, and ensuring alignment with funding requirements.
• Provide support for RFQ/RFP development for consultation and contracting services.
• Manage RFP hosting and evaluation through platforms like Slideroom.
• Collaborate with legal teams to review and finalize contract terms, ensuring proper compliance language is included.
• Verify that procurement procedures are followed, and that budgeted costs are allowable and reasonable.
• Act as a liaison to program teams, providing guidance on grant compliance and best practices.
• Submit Federal Funding Accountability and Transparency Act (FFATA) reports, ensuring timely and accurate filings.
• Review and process invoices and disbursements related to grants and contracts.
• Work with internal and external stakeholders to resolve contract, grant, and payment-related inquiries.
• Identify compliance risks, data quality issues, and process inefficiencies, proposing solutions for improvement.
• Utilize Salesforce, Workday, Grants.gov, and other governmental grant management platforms.
• Ensure proper documentation of cost-sharing commitments from grantees.
• Manage grant and contract close-out processes, including contractor offboarding.
• Maintain accurate project files and records for audit and compliance purposes.
• Support special projects and process improvement initiatives as assigned.

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Public Administration, or a related field preferred.
• 5+ years of experience managing grants and contracts for federal and private funding.

Skills & Abilities:

• Expertise in federal grant compliance, including 2 CFR 200.
• Ability to work independently and under tight deadlines in a fast-paced environment.
• Strong interpersonal and relationship-building skills to liaise with multiple departments.
• Excellent written and verbal communication skills for reporting and policy interpretation.
• Proficiency in Microsoft Office, with expert-level Excel skills.
• Experience using Salesforce and Workday for grants and financial management (preferred).
• Familiarity with Slideroom for RFP processing (preferred).