Receptionist

Responsibilities:

• Ensure the kitchen, meeting rooms, and common areas are tidy and well-stocked.
• Set up and manage coffee stations, handle post-meeting clean-ups, and maintain a welcoming environment for all office spaces.
• Manage snack and beverage orders, escalating any facility issues to the appropriate team when necessary.
• Welcome and assist visitors, ensuring a positive and professional first impression.
• Handle visitor logistics, including managing security passes and coordinating with IT as needed.
• Sort and distribute incoming and outgoing mail efficiently.
• Answer and direct incoming phone calls, though most employees have direct lines.
• Update the global calendar with staff travel plans, ensuring accurate scheduling and clear communication across teams.
• Collaborate with IT to set up and manage office equipment, including laptops for new employees and hardware reusability.
• Troubleshoot printer/scanner issues and escalate technical concerns to IT when necessary.

Requirements:

• The ideal candidate will be positive, energetic, professional, and polished. Someone who is happy to take on additional tasks without an attitude.
• Oversee office supplies, ensuring inventory levels are maintained.
• Manage orders and restocking processes while addressing supply needs across the office.
• Assist with conference room bookings, ensuring smooth setups when required by employees.