Project Administrator

Title: Project Administrator

Key Responsibilities

• Process trade/craft payroll, ensuring accurate timecard collection, coding, and coordination with the Payroll Team for adjustments, pay increases, and terminations.
• Manage new hire processing, including union dispatch, paperwork, drug testing, and safety training.
• Oversee Certified Payroll compliance, tracking submissions from subcontractors and resolving delinquent items.
• Certify and submit Atkinson Certified Payroll to the Owner and DIR.
• Handle purchase orders and invoice processing, ensuring timely payments within 30 days and maintaining accurate financial records.
• Assist with monthly pay applications, owner invoicing, subcontractor payments, and lien waiver collection.
• Create, update, and maintain financial reports and tracking spreadsheets.
• Organize document control, including scanning, uploading, and maintaining financial and administrative records.
• Compile billing packages with backup documentation for change orders.
• Track insurance certificates, small business participation, and project compliance requirements.
• Maintain job site office operations, including ordering supplies and overseeing equipment/inventory control.
• Serve as a primary point of contact for subcontractors, suppliers, and clients, fostering strong working relationships.

Qualifications

Education & Experience:

• 1-3 years of experience in administration, finance, or accounting.
• Experience in large-scale construction projects or a similar role is a plus.
• Background in billing, document control, purchasing, and payroll processing.

Technical Skills:

• Proficiency in Microsoft Office (Excel, Word).
• Experience with Textura, SAP, LCP Tracker, or Coupa is a plus.