Executive Assistant

Architecture firm based in Midtown Manhattan seeks an experienced Executive Assistant to support various partners with high volume scheduling, expenses and travel.

This is a hybrid role – 3 days onsite, 2 days remote.

Base $90-100k plus bonus

Responsibilities: 

• Daily administrative support to several partners; high volume scheduling, travel planning, expenses and preparing communications  
• Answer phone calls and route to appropriate parties 
• Extensive meeting scheduling; reserving conference rooms, ordering catering, ensuring A/V is set up 
• Maintain professionalism and strict confidentiality with all materials 
• Take meeting minutes and distribute them appropriately 
• Maintain filing systems and databases 
• Track all important projects and ensure they are moving according to plan 
• Process expense reports 
• Other administrative and clerical tasks as necessary 

Qualifications: 

• Bachelor’s degree preferred 
• 5+ years of Executive Assistant experience supporting a team
• Excellent written and verbal communication 
• Strong organizational skills 
• Ability to multitask and work well under pressure 
• Excellent time and project management skills 
• Ability to maintain confidentiality  
• Advanced proficiency with Microsoft Office and Google Suite