This is a high-impact, long-term role for a top-tier EA/PA. Work out of a prestigious NYC office with a chance to manage a wide range of meaningful business, estate, and lifestyle projects in an intellectually stimulating and refined environment.
Executive Assistant
in Professional Services PermanentJob Detail
Job Description
Key Responsibilities:
Executive Support:
- Act as the primary liaison for all communications and scheduling for the CEO
- Manage a complex calendar and coordinate high-level meetings and appointments
- Arrange domestic and international travel, including detailed itineraries and logistics
- Interact with investment advisors, legal teams, and philanthropic organizations
- Oversee and update the corporate website, assist with brand marketing and research initiatives
- Maintain discretion in handling confidential corporate and financial matters
Estate Management:
- Oversee maintenance, vendor coordination, and operations across four private residences
- Manage an adjacent rental property, including tenant communication and expense tracking
- Support construction and furnishing projects, vehicle leasing and servicing, seasonal boat maintenance
- Handle insurance renewals and liaise with brokers regarding all property and personal policies
- Collaborate with household staff to ensure seamless daily operations
- Track and catalog artwork; manage related inventory systems and records
Personal Assistance:
- Manage personal finances including bill payments, credit card reconciliations, and medical claims
- Coordinate closely with outsourced family accountants and auditors
- Support personal travel arrangements for the CEO and family
- Provide direct assistance to the CEO’s spouse, including gift purchasing, reservations, social planning, and relocation logistics between residences
Qualifications:
- Bachelor’s degree required, preferably in Business, Communications, or a related field
- 7–10 years of experience supporting high-net-worth individuals or within a family office setting
- Strong background in estate management and high-level administrative support
- Experience with financial documentation and personal asset tracking
- Exceptional discretion, confidentiality, and professionalism
- Tech-savvy with proficiency in Microsoft Office; marketing or database experience is a plus
- Detail-oriented, highly organized, and comfortable managing multiple competing priorities
- A proactive, type-A personality who anticipates needs, solves problems, and thrives in a non-routine environment
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