Administrative Executive Assistant

Title: Administrative Executive Assistant

Responsibilities

• Provide executive-level administrative support for 4–5 key leaders and a broader team of engineers
• Manage scheduling, calendar coordination, meeting logistics, and general correspondence
• Handle travel arrangements and process expense reports through Concur (experience a plus)
• Track departmental budgets, reconcile purchasing card transactions, and support procurement of office supplies
• Facilitate onboarding processes for new hires and maintain accurate department records
• Answer and direct incoming calls on behalf of executives
• Organize internal meetings and team events, ensuring smooth execution
• Back up other administrative staff within the Engineering division as needed
• Ensure confidentiality and secure handling of sensitive information
• Monitor and follow up on employee timekeeping compliance

Qualifications

• 2+ years of experience in administrative or executive support roles
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook/Teams
• Experience with Concur for travel and expense management preferred
• Excellent organizational skills with the ability to manage multiple priorities
• Strong interpersonal and communication skills, both verbal and written
• Ability to work onsite daily at the Germantown, MD headquarters