An Investment Management firm located in Stamford, CT is seeking a temporary Office Coordinator to join their team. The ideal individual will be comfortable providing administrative support to senior executives along with running the office.
Office Coordinator
in Professional Services ContractJob Detail
Job Description
Job Description:
- Oversee day-to-day office operations, including supply inventory, vendor coordination, and facilities management.
- Serve as the first point of contact for visitors and incoming calls.
- Coordinate office maintenance, deliveries, and service requests to ensure a smooth workplace experience.
- Assist in planning and executing in-office events and meetings.
- Provide calendar management, travel coordination, and expense processing support to investment professionals and other team members.
- Assist with scheduling internal and external meetings, preparing meeting materials, and managing conference room logistics.
- Maintain and organize team files, records, and contact lists.
- Support new hire onboarding in collaboration with HR and IT.
- Help prepare reports, presentations, and other documents as needed.
Qualifications:
- Bachelor’s degree preferred, or equivalent experience.
- 1 year + of experience in an administrative or office coordination role; financial services experience is a plus.
- Strong organizational skills and ability to multitask effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Professionalism, discretion, and reliability in handling confidential information.
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