Executive Administrative Assistant

Title: Executive Administrative Assistant

Key Responsibilities:

• Manage a high-volume and complex executive calendar across multiple time zones
• Coordinate domestic and international travel, accommodations, and itineraries
• Serve as gatekeeper and liaison for internal and external communications, ensuring a professional and thoughtful tone
• Track and manage executive to-do lists, meeting follow-ups, and recurring projects
• Prepare polished correspondence, reports, PowerPoint presentations, and Board materials
• Assist with event planning, executive dinners, investor meetings, and conference logistics
• Monitor investor outreach timelines, maintain contact lists, and track participation in industry conferences
• Prepare and submit expense reports and organize internal filing systems
• Coordinate personal errands on occasion (e.g., reservations, appointments)
• Maintain strict confidentiality and high standards of discretion in all work

Qualifications:

• 5–7 years of experience supporting a C-suite executive, ideally within real estate or finance
• Bachelor’s degree preferred
• Proven track record of supporting a global executive with grace under pressure
• Strong command of Microsoft Office (Word, PowerPoint, Excel); familiarity with investor relations platforms a plus
• Highly organized, proactive, and detail-oriented with excellent follow-through
• Warm, adaptable, and composed with a service-oriented approach
• Flexible and responsive when urgent needs arise, including outside traditional hours