Join a collaborative, mission-driven team at a top asset manager. Perfect for a proactive EA who loves fast-paced environments, cross-functional work, and being part of something growing and dynamic.
Executive Assistant
in Professional Services PermanentJob Detail
Job Description
A New York-based investment firm is seeking an Executive Assistant to support one of its growing teams. This is an exciting opportunity to work alongside a high-performing, collaborative group in a fast-paced environment.
Salary: 100-120K base
Hours: 8:30am-5:30pm
Schedule: The role is on-site five days per week
Responsibilities:
- Provide day-to-day administrative support
- Manage complex calendars, including scheduling across multiple time zones
- Coordinate individual and group travel logistics
- Prepare and submit team expenses and compliance documents
- Organize and manage small- to mid-sized events, including multi-day functions
- Oversee internal project tracking systems and timelines
- Support contract processes, reporting, and document organization
- Schedule external meetings and coordinate communication across departments
- Prepare materials and maintain data rooms for meetings and projects
- Collaborate closely with other EAs and internal stakeholders
Qualifications:
- 3–5+ years of experience as an administrative assistant, office manager, or project manager
- Bachelor’s degree preferred
- Highly organized, proactive, and detail-oriented
- Strong verbal and written communication skills
- Comfortable managing multiple priorities in a fast-paced setting
- Tech-savvy and proficient in modern collaboration and productivity tools
- Warm, professional demeanor and a team-first attitude
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