Executive Assistant

in Professional Services
  • Suffolk County, NY View on Map
  • Salary: $28.00 - $28.00
Contract

Job Detail

  • Experience Level Senior
  • Degree Type Associates (Other)
  • Employment Full Time
  • Working Type On Site
  • Job Reference 0000011380
  • Salary Type Hourly
  • Industry Construction
  • Selling Points

    Role can potentially go temp-to-perm. This will be working right under the CEO.

Job Description

Responsibilities:  

  • Provide high-level administrative support for executives and team.   
  • Handle complex, changing calendars, scheduling in-person and virtual meetings, book physical conference rooms, and set up virtual meeting rooms 
  • Schedule domestic and international travel arrangements, book car services & hotels, manage visas and Covid requirements for travel 
  • Prepare meeting materials in advance, ship marketing materials ahead of time for meetings 
  • Take meeting minutes as requested 
  • Create and edit documents, reports, presentations, and marketing files as needed 
  • Support other assistants and executives as needed 

  

Requirements:  

 

  • BA degree preferred 
  • 3-5 years of a high paced administrative experience supporting an Executive   
  • Must maintain confidentiality, have fantastic organizational skills, be a team player and take initiative 
  • Willing to work independently and prioritize multiple tasks  
  • Proficient knowledge of Microsoft Outlook, Excel, and Word
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