Proposal Coordinator

Position Overview:

The Proposal Coordinator plays a critical role in the business development and preconstruction process of a leading general contracting firm. This position is responsible for coordinating, developing, and producing high-quality, compelling proposals, qualifications packages, and other marketing and client-facing materials that effectively communicate the company’s capabilities, experience, and value proposition.

The ideal candidate is a detail-oriented, deadline-driven professional with excellent organizational, writing, and communication skills. They work collaboratively with internal teams—including preconstruction, project management, marketing, and executive leadership—to ensure proposal submissions are strategic, compliant, and visually polished.

Key Responsibilities:

• Coordinate the proposal process from RFQ/RFP review through submission and post-submission follow-up.
• Develop and manage proposal content, including written narratives, resumes, project descriptions, cover letters, and executive summaries.
• Ensure compliance with RFP requirements, formatting standards, and company branding guidelines.
• Collaborate with subject matter experts to gather and tailor content to suit specific project opportunities.
• Maintain and update a library of standard content, staff bios, project sheets, and marketing collateral.
• Prepare and edit presentations and qualification materials for interviews and shortlist presentations.
• Track proposal deadlines, deliverables, and submission schedules using project management tools or CRM systems.
• Coordinate with subcontractors and partners as needed for joint proposals or design-build pursuits.
• Assist in the development of marketing campaigns, trade show materials, website content, and other corporate communications, as needed.

Qualifications:

• Bachelor’s degree in Marketing, Communications, English, Construction Management, or a related field.
• 3+ years of experience in proposal coordination, marketing, or business development, preferably in the construction, architecture, or engineering industry.
• Strong writing, editing, and proofreading skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Acrobat).
• Ability to manage multiple projects under tight deadlines.
• Team-oriented with excellent interpersonal and communication skills.