International Programs Specialist

Title: International Programs Specialist

Responsibilities

• Provide administrative and logistical coordination for international education and exchange programs, including travel, scheduling, document prep, and program communication
• Organize travel and accommodations for international scholars, faculty, and leadership participating in global events and training exchanges
• Coordinate with internal teams and external societies on speaker logistics, itineraries, and event materials for both in-person and virtual programming
• Support application processing, participant selection, and pre- and post-program follow-ups for international scholars and exchange participants
• Assist with drafting correspondence, managing calendars, reconciling reimbursements, and preparing departmental reports and updates
• Liaise with various departments to coordinate international activity at the organization’s Annual Meeting, including exhibit support, international partner engagement, and booth logistics
• Support marketing efforts by helping prepare promotional materials for global educational initiatives and keeping the program calendar updated
• Collaborate with membership teams to support the onboarding and coordination of international group members tied to global training programs
• Manage shipping of materials and resources to international event sites and coordinate translations of educational or patient-facing content when needed

Qualifications

• Associate’s degree required; bachelor’s preferred
• 3–4 years of administrative experience, preferably in an education, nonprofit, or global travel context
• Proven ability to coordinate complex domestic and international travel, including handling visa documentation and flight logistics
• Excellent written and verbal communication skills and cultural sensitivity
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Comfortable managing high volumes of time-sensitive tasks while maintaining accuracy and professionalism
• Interest in international affairs, education, or global medical training strongly preferred