Alternative Investments Legal Assistant

Alternative Investments Legal Assistant

Overview:

This position provides legal assistant support to the attorneys in the Alternative Investments practice.

Responsibilities:

·        Coordinate legal assistant assignments and workflow within the practice.

·        Mentor new legal assistants in the Alternative Investments practice.

·        Provide guidance on best practices and firm policies for Associates within the practice.

·        Conduct and compile research, maintain/update working group lists and organize due diligence documents.

·        Maintain and update deal closing checklists.

·        Create and maintain transaction deliverables tracking systems and related timelines.

·        Prepare and distribute signature packets to deal participants.

·        Draft form documents/correspondence for deal participants.

·        Draft letters to clients and other counsel.

·        Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC.

·        Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations.

·        Prepare responses to auditor requests.

·        Maintain and update case contact information.

·        Notarize documents, assist with notary authentication and apostilling/consularization of documents.

·        Review and proofread legal documents

·        Assist with the EDGAR filing process.

·        Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution.

·        Load and organize closing sets and deal documents in relevant databases.

·        Other responsibilities as they may be assigned from time-to-time.

Qualifications:

·        A 4-year college degree is required.

·        At least 2 years of CLO experience or 4 years of asset-backed securitization experience.

·        Strong client service and demonstrated written and oral communication skills.

·        Ability to handle and complete multiple projects simultaneously with minimal supervision.

·        Strong organizational skills and an ability to prioritize.

·        Ability to meet deadlines and work well under pressure.

·        Strong attention-to-detail, spelling and grammar skills.

·        Ability to think critically and analytically, and exhibit sound judgment.

·        Effective and proactive team player.

·        Flexible and available to work overtime as needed (includes evening and weekend).

·        Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.

·        Become a notary public within the first 6 months of employment.

·        Available to report to work on regularly scheduled days and at the scheduled hour.