Operations Specialist

Overview

• Join a dynamic investment advisory firm as a Sales Commissions & Operations Associate, contributing to both sales distribution and investment operations.
• Collaborate with senior leaders to ensure accurate commission calculations and operational support across asset management functions.
• Work in a hybrid environment, primarily based in Huntington, Long Island, with occasional NYC office visits.
• Gain exposure to both sales-related compensation and back-office investment operations workflows.
• Leverage advanced tools such as MARS commission software and Salesforce CRM for data management and reporting.
• Contribute to a growing firm with a collaborative and entrepreneurial environment offering career growth potential.
• Enjoy a role with high visibility, supporting senior Sales and Operations leaders directly.

Key Responsibilities & Duties

• Calculate and reconcile monthly and quarterly wholesaler sales commissions using MARS software.
• Maintain sales data alignment across Salesforce CRM, MARS, and Finance systems.
• Generate regular and ad hoc commission and sales reports for senior management review.
• Perform daily trade capture, affirmation, and reporting across custodians and counterparties.
• Conduct trade reconciliation and monitor settlement processes to resolve discrepancies.
• Assist in regulatory reporting and preparation of client deliverables.
• Support fund accounting, pricing, and performance reporting processes while collaborating with portfolio management and compliance teams.

Job Requirements

• Bachelor’s degree in Finance, Accounting, Business, or related field required.
• 3–5 years of experience in financial services, including sales/distribution and investment operations.
• Proficiency in MARS commission software and Salesforce CRM is essential.
• Familiarity with trade reconciliation, settlement, and investment accounting processes preferred.
• Advanced Excel skills, including pivot tables, VLOOKUP, and macros, are highly desirable.
• Strong organizational and time management skills to handle multiple deadlines effectively.
• Progress toward CFA, CAIA, or similar designation is a plus.
• Ability to work collaboratively across Sales, Finance, Compliance, and Operations teams.