Executive Assistant

Overview

• Serve as an Executive Assistant supporting senior leadership within a dynamic organization.
• Provide high-level administrative support to ensure efficient operations and decision-making.
• Coordinate schedules, meetings, and travel arrangements for executives and partners.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare reports, presentations, and correspondence with a high degree of accuracy.
• Manage confidential information with discretion and professionalism.
• Contribute to the organization’s success by ensuring seamless administrative processes.
• Work on-site to foster collaboration and maintain operational efficiency.

Key Responsibilities & Duties

• Coordinate and manage complex calendars for executives, ensuring optimal time management.
• Organize and facilitate executive meetings, including agenda preparation and follow-ups.
• Arrange detailed travel plans, itineraries, and accommodations for senior leadership.
• Draft, edit, and proofread documents, presentations, and communications.
• Maintain and update records, files, and databases with accuracy and confidentiality.
• Support project management tasks and assist in tracking progress and deadlines.
• Collaborate with internal teams to ensure alignment and effective communication.
• Handle ad hoc administrative tasks as required to support organizational goals.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 10 years of experience in executive-level administrative support.
• Preferred 12 years of experience in a similar role within a professional setting.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent written and verbal communication skills with attention to detail.
• Demonstrated ability to handle sensitive information with confidentiality.
• Ability to work on-site and collaborate effectively with team members.