Office Manager

Overview

• Serve as a part-time Office Manager on a contract basis, ensuring smooth daily operations.
• Coordinate administrative tasks and support office functionality in a professional environment.
• Work closely with building management and services to address operational needs.
• Maintain office supplies inventory and oversee replenishment processes efficiently.
• Handle visitor logs, hoteling requests, and other office management systems.
• Provide coverage during specified dates and hours, ensuring continuity of operations.
• Engage in paid training to familiarize yourself with the role's requirements.
• Opportunity to join a recurring coverage rotation for future assignments.

Key Responsibilities & Duties

• Coordinate with building management for access cards, guest notifications, and repairs.
• Manage furniture, equipment, and seat assignments with the building services team.
• Order and replenish office supplies, coffee, condiments, and snacks inventory.
• Handle hoteling requests and maintain accurate visitor logs.
• Organize building events, meetings, and catering requests as needed.
• Answer calls from the main office telephone number professionally.
• Monitor mail delivery and liaise with cleaning contractors for office upkeep.
• Accept deliveries and ensure proper distribution within the office.

Job Requirements

• Bachelor of Arts (BA) degree required, demonstrating strong academic background.
• Minimum of 3 years of experience in office management or administrative roles.
• Preferred 4 years of experience in similar positions for enhanced expertise.
• Proficiency in managing office supplies, visitor logs, and hoteling systems.
• Strong organizational skills to coordinate building events and service requests.
• Effective communication skills for liaising with building management and contractors.
• Ability to work on-site during specified hours and dates as required.
• Experience with administrative systems and tools for efficient office management.