Legal Assistant

Overview

• Support the Managing Clerk in coordinating court filings, legal documentation, and departmental operations in a dynamic legal environment.
• Assist in managing departmental calendars, ensuring accurate scheduling of court dates and deadlines.
• Prepare, file, and serve legal documents across federal, state, and local courts, including e-filing processes.
• Monitor compliance with court rules and procedural requirements, ensuring accuracy and adherence to legal standards.
• Collaborate with attorneys, paralegals, and court personnel to coordinate case logistics and filings.
• Maintain organized case files, records, and databases, ensuring efficient retrieval and management.
• Conduct docket searches and retrieve case-related documents to support legal proceedings.
• Provide training to junior staff or clerks as directed, fostering professional development within the team.
• Handle administrative tasks such as document formatting, proofreading, and distribution to ensure quality and accuracy.

Key Responsibilities & Duties

• Coordinate departmental calendars, including court dates, deadlines, and schedules, ensuring efficient operations.
• Prepare, file, and serve legal documents while adhering to court rules and procedural requirements.
• Monitor compliance with legal standards and provide updates on case activities.
• Collaborate with legal professionals to ensure seamless case logistics and filings.
• Maintain accurate case files, records, and databases for efficient information retrieval.
• Conduct docket searches and retrieve necessary documents to support legal proceedings.
• Assist in training junior staff, promoting skill development and knowledge sharing.
• Perform administrative tasks such as formatting, proofreading, and distributing documents.
• Provide backup support to the Managing Clerk, ensuring continuity in operations.

Job Requirements

• Bachelor's degree in Legal Studies, Business Administration, or related field preferred.
• 2–5 years of experience in legal or clerical support roles, with court filing systems expertise.
• Proficiency in Microsoft Office and legal management software like CourtAlert, PACER, NYSCEF, CM/ECF.
• Strong understanding of civil and criminal court procedures and legal processes.
• Excellent organizational and multitasking abilities to manage complex schedules and tasks.
• High attention to detail and commitment to accuracy in documentation and filings.
• Effective written and verbal communication skills to interact with diverse stakeholders.
• Ability to work in a hybrid environment, balancing on-site and remote responsibilities.
• Commitment to professional growth and contributing to a collaborative team environment.