Office Assistant

Overview

• Provide essential support for office operations in a professional environment.
• Assist with front desk responsibilities, ensuring smooth daily activities.
• Coordinate with property management and vendors for service arrangements.
• Manage office supplies, mail distribution, and common area inventory.
• Organize catering and meal setups for meetings and events.
• Maintain office equipment to ensure operational efficiency.
• Handle inbox requests and adapt to diverse communication needs.
• Work on-site to deliver high-quality administrative support.

Key Responsibilities & Duties

• Provide front desk support, greeting visitors and managing inquiries.
• Coordinate office maintenance and vendor services efficiently.
• Ensure timely ordering and distribution of office supplies.
• Arrange catering services and setup for meetings and events.
• Maintain and troubleshoot office machines for uninterrupted operations.
• Manage incoming and outgoing mail distribution effectively.
• Monitor and replenish inventory in common areas.
• Adapt communication style to diverse audiences and situations.

Job Requirements

• High School Diploma, GED, or equivalent educational qualification required.
• Minimum of one year of experience in office services or facilities roles.
• Proficiency in Microsoft Office Suite for administrative tasks.
• Strong verbal and written communication skills for effective interaction.
• Ability to multitask and work independently or collaboratively.
• Professional appearance and demeanor for client-facing situations.
• Capacity to work in a deadline-driven environment with attention to detail.
• On-site presence required to perform job responsibilities effectively.