Bookkeeper

Overview

• Perform general accounting processes including cash receipts, disbursements, accounts receivable/payable, and reconciliations to ensure accurate and timely financial data preparation.
• Collaborate with the accounting team to prepare internal and external financial reports based on reliable and consistent data.
• Utilize accounting software and tools to streamline daily operations and maintain compliance with organizational standards.
• Contribute to the preparation of audit schedules and support the annual audit process.
• Ensure proper documentation and indexing of financial transactions for future reference and reporting.
• Maintain and update vendor information, including W-9 forms and EFT details, in the accounting system.
• Handle inquiries and resolve discrepancies related to financial transactions and reports.
• Participate in team meetings and contribute to procedural improvements and efficiency enhancements.

Key Responsibilities & Duties

• Process accounts payable invoices, assign general ledger account numbers, and manage electronic workflows using SharePoint.
• Download deposit files from the bank and generate automated journal entries for contribution receipts.
• Reconcile subsidiary accounts receivable balances to the general ledger and scan related documents.
• Prepare adjusting journal entries for contribution reports and accounts receivable activities.
• Research and resolve discrepancies in lockbox deposits and communicate with relevant departments.
• Maintain monthly depreciation schedules and prepare yearly audit reports for fixed assets.
• Prepare various financial reports for trustees and executives as assigned by management.
• Ensure compliance with deadlines and accuracy standards set by the accounting department.

Job Requirements

• Associate degree in accounting or a related field is required.
• Minimum of 3 years of experience in bookkeeping or accounting; 5 years preferred.
• Proficiency in Microsoft Office Suite, including Excel and Word, is essential.
• Experience with accounting software, such as Great Plains, is highly desirable.
• Strong analytical and reconciliation skills with attention to detail.
• Ability to adapt to procedural changes and meet strict deadlines.
• Excellent communication skills, both written and verbal, are required.
• Capability to work in a team environment and manage multiple tasks effectively.