Executive Assistant To Legal Team

Overview

• Provide executive support to the General Counsel and Legal Team in a dynamic entertainment company environment.
• Manage complex calendars, scheduling meetings, and coordinating appointments for multiple executives.
• Arrange domestic and international travel, ensuring seamless itineraries and logistics.
• Process expenses and maintain accurate records for financial reporting and reimbursement.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Support the team in a fast-paced environment, requiring adaptability and a proactive approach.
• Ensure availability and responsiveness to urgent matters, demonstrating a 24/7 mentality.
• Contribute to the efficiency of the legal team by providing administrative and organizational support.

Key Responsibilities & Duties

• Coordinate and manage executive calendars, ensuring optimal time management and scheduling.
• Plan and execute travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and process expense reports, ensuring compliance with company policies.
• Facilitate communication between executives and stakeholders, maintaining confidentiality and professionalism.
• Assist in preparing documents, presentations, and correspondence for legal and administrative purposes.
• Provide support during meetings, including note-taking and follow-up on action items.
• Maintain organizational systems and databases to support the legal team’s operations.
• Adapt to changing priorities and demands in a fast-paced environment.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably in a relevant field.
• Minimum of 4 years of experience as an Executive Assistant; 5+ years preferred.
• Proficiency in calendar management, travel coordination, and expense processing.
• Exceptional organizational skills and attention to detail in a high-pressure environment.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility to work onsite and adapt to a 24/7 availability requirement.
• Experience supporting multiple executives simultaneously is highly desirable.