Administrative Assistant

Overview

• Provide administrative support to the General Counsel in a dynamic, fast-paced environment.
• Assist in legal-related tasks and projects, ensuring accuracy and compliance.
• Coordinate with internal and external stakeholders to manage claims and compliance requirements.
• Perform payroll administration tasks, including compiling bonus lists and documentation.
• Prepare bid submission documents and ensure timely delivery.
• Maintain office organization, including filing, mail sorting, and supply ordering.
• Support project-based initiatives and assist HR and payroll teams as needed.
• Work collaboratively with the team to achieve operational goals.

Key Responsibilities & Duties

• Liaise with insurance brokers and adjustors regarding claims and accidents.
• Ensure compliance requirements are met on third-party platforms.
• Compile weekly bonuses for payroll processing and administration.
• Prepare and submit bid documents within deadlines.
• Provide support for employees experiencing life events through gestures of support.
• Organize and maintain office spaces, including break rooms and supplies.
• Assist in project-based initiatives and operational tasks as directed.
• Collaborate with HR and payroll teams on administrative tasks.

Job Requirements

• Associate's degree required; Bachelor's degree preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong organizational and multitasking skills with attention to detail.
• Ability to maintain confidentiality and professionalism in handling sensitive information.
• Excellent communication skills, both written and verbal.
• Notary Public certification or willingness to obtain within 90 days.
• Capability to meet physical requirements, including lifting and computer work.
• Experience in administrative roles, preferably with legal exposure.