Project Biller

Overview

• Coordinate monthly billing processes, including court-required fee applications and tracking filing deadlines.
• Maintain databases and reporting for client management and practice development initiatives.
• Support business development and marketing efforts for the advisory group.
• Administer participation agreements for industry conferences and events.
• Collaborate with marketing and public relations teams to facilitate initiatives.
• Assist in creating, formatting, and editing proposals, presentations, and pitchbook materials.
• Prepare information for new project setups and project close-outs.
• Support client data accumulation and organization efforts.
• Maintain weekly location planning calendars and facilitate communications within the group.

Key Responsibilities & Duties

• Coordinate billing processes and reporting requirements, ensuring compliance with court deadlines.
• Maintain and update databases to support client and practice development.
• Assist in business development and marketing efforts, including event participation agreements.
• Collaborate with marketing teams to execute New York-based initiatives.
• Create and edit proposals, presentations, and pitchbooks using MS Office tools.
• Prepare and organize data for new project setups and close-outs.
• Support ongoing organization and accumulation of client data.
• Facilitate group communications and maintain weekly planning calendars.
• Perform additional duties as assigned to support group operations.

Job Requirements

• Bachelor’s degree in a relevant field required; associate degree considered.
• Minimum of 4 years’ experience in a professional services firm; 6 years preferred.
• Proficiency in MS Office tools, including PowerPoint, Word, and Excel.
• Strong written and verbal communication skills in English.
• Excellent time management and organizational abilities.
• Effective communication, leadership, and problem-solving skills.
• Ability to work in a hybrid work environment with occasional in-office presence.
• Experience with client data management and project coordination.
• Familiarity with professional services operations and industry standards.