Administrative Assistant

Overview

• Provide administrative support to principals, ensuring smooth operations and efficient workflow.
• Handle multiple tasks and projects simultaneously in a deadline-driven environment.
• Maintain and manage email inboxes, ensuring timely responses and organization.
• Prepare and coordinate print and bind requests for various projects.
• Provide support to national teams and local assurance teams as required.
• Utilize advanced Microsoft Office Suite skills to create documents, presentations, and reports.
• Communicate professionally and tactfully with internal and external stakeholders.
• Ensure confidentiality and security of sensitive information.

Key Responsibilities & Duties

• Manage and monitor local assurance email inbox, ensuring timely and accurate responses.
• Provide administrative support to principals, including scheduling and coordination.
• Assist national teams with administrative tasks and project coordination.
• Prepare and organize print and bind requests for various projects and presentations.
• Maintain office supplies and ensure the workspace is organized and efficient.
• Collaborate with team members to improve processes and enhance efficiency.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with clients and team members to address inquiries and concerns.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of three years of administrative experience, preferably in a professional services firm.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational skills and ability to multitask effectively.
• Strong written and oral communication skills with attention to grammar and detail.
• Ability to work in a fast-paced environment and meet deadlines.
• Demonstrated ability to handle confidential information with discretion.
• Superior customer service skills and ability to work collaboratively with diverse teams.