Legal Administrative Assistant

Overview

• Support attorneys in the Labor and Employment department of a leading law firm.
• Collaborate with a dynamic team across multiple office locations.
• Handle administrative tasks including email management and document organization.
• Prepare pre-bills, manage expert time, and expense tracking.
• Generate Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Utilize advanced software tools for billing, document management, and expense tracking.
• Engage in a hybrid work environment with flexible arrangements.
• Participate in a structured interview process with HR and hiring managers.

Key Responsibilities & Duties

• Provide administrative support to one or more busy partners.
• Manage attorneys' emails and organize legal documents effectively.
• Prepare pre-bills and track expert time for billing purposes.
• Handle expense tracking using Chrome River software.
• Generate accurate TOCs and TOAs for legal documentation.
• Utilize Aderant or Elite software for time and billing tasks.
• Collaborate with secretaries and attorneys to ensure smooth operations.
• Adhere to firm policies and maintain confidentiality at all times.

Job Requirements

• Bachelor of Arts (BA) degree preferred but not mandatory.
• Minimum of 5 years experience as a legal administrative assistant in a law firm.
• Experience in Labor and Employment or Litigation practice areas preferred.
• Proficiency in Aderant, Chrome River, NetDocuments, and Microsoft Office.
• Strong organizational and document management skills.
• Ability to work in a hybrid environment with flexibility.
• Excellent communication and collaboration skills.
• Attention to detail and ability to manage multiple tasks effectively.