Billing Coordinator

Overview

• Serve as a Billing Coordinator responsible for preparing, reviewing, and submitting firm invoices, including manual and electronic billings.
• Maintain billing files and ensure billing arrangements and instructions are up-to-date.
• Assist Billing Partners with the administration of unbilled inventory and ensure timely billing submissions.
• Handle complex billing scenarios, including discounts, split-party billing, and electronic bill preparation.
• Research and resolve billing inquiries, ensuring accuracy and compliance with firm guidelines.
• Collaborate with attorneys, secretaries, and clients to address billing matters effectively.
• Provide backup assistance to team members and contribute to special projects as needed.
• Utilize legal billing software and tools to streamline billing processes and ensure efficiency.

Key Responsibilities & Duties

• Compile and process attorney bills monthly, ensuring timely and accurate submissions.
• Review and edit pre-bills as requested by attorneys and secretaries.
• Monitor unbilled inventory and apply retainer funds per firm policy.
• Process write-offs and handle complex billing scenarios promptly.
• Submit invoices electronically and resolve related issues efficiently.
• Verify accuracy of billing documentation and correct any inaccuracies.
• Communicate effectively with attorneys, secretaries, and clients regarding billing matters.
• Assist with special projects and provide support to team members as needed.

Job Requirements

• Bachelor’s degree in accounting, finance, or related field required.
• Minimum of 5 years of billing experience in a law firm environment.
• Proficiency in legal billing software such as 3E billing system or eHUB preferred.
• Strong skills in Microsoft Excel and Word; familiarity with Smartsheet is advantageous.
• Excellent communication, analytical, and problem-solving abilities.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Detail-oriented and organized with a commitment to accuracy.
• Flexibility to adapt to various work situations and willingness to work extra hours as needed.