Program Assistant

Overview

• Provide essential administrative support to ensure the smooth operation of impactful programs and initiatives.
• Coordinate schedules, documentation, and communication to enhance program efficiency and effectiveness.
• Assist in organizing meetings, workshops, and events, contributing to successful program execution.
• Maintain accurate records and uphold compliance with organizational policies and procedures.
• Collaborate with team members to address challenges and drive program improvements.
• Support the development and implementation of innovative program initiatives.
• Communicate effectively with stakeholders to align with program goals and objectives.
• Ensure timely completion of tasks and adherence to project deadlines.

Key Responsibilities & Duties

• Coordinate program activities, schedules, and resources to optimize operational efficiency.
• Prepare and manage documentation, reports, and correspondence related to program functions.
• Provide administrative assistance to program staff, resolving logistical challenges effectively.
• Organize and facilitate meetings, workshops, and events to support program objectives.
• Monitor program progress and provide updates to stakeholders and management.
• Ensure compliance with organizational policies and procedures in all program activities.
• Assist in budget tracking and resource allocation to support program initiatives.
• Deliver excellent customer service and address inquiries related to program operations.

Job Requirements

• Associate of Arts (AA) degree or equivalent education and experience required.
• Minimum of 1 year of experience in administrative or program support roles.
• Preferred 3 years of experience in similar positions for enhanced proficiency.
• Strong organizational and multitasking skills to manage program activities effectively.
• Excellent communication skills for interacting with diverse stakeholders.
• Proficiency in office software and tools for documentation and scheduling.
• Ability to work on-site and collaborate with team members in a dynamic environment.
• Commitment to maintaining confidentiality and adhering to organizational policies.