Administrative Assistant

Overview

• Provide administrative support to C-level executives and team members, ensuring seamless operations and effective communication.
• Manage complex scheduling tasks, including prioritizing appointments and resolving conflicts proactively.
• Coordinate domestic and international travel arrangements, ensuring detailed itineraries and high-quality accommodations.
• Contribute to office upkeep and administrative tasks, maintaining a professional and organized environment.
• Collaborate with other administrative staff to ensure coverage and operational efficiency.
• Support strategic initiatives by managing communications with vendors, investors, and key stakeholders.
• Assist in preparing reports, presentations, and documentation for executive meetings and conferences.
• Ensure confidentiality and professionalism in all interactions and administrative processes.

Key Responsibilities & Duties

• Manage executive calendars, scheduling meetings, and resolving conflicts to optimize time management.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, and preparing detailed itineraries.
• Perform light office upkeep tasks such as maintaining supplies and organizing workspaces.
• Collaborate with other administrative staff to ensure consistent office coverage and support.
• Communicate effectively with internal and external stakeholders, including vendors and investors.
• Prepare and organize materials for executive meetings, conferences, and presentations.
• Maintain confidentiality and professionalism in handling sensitive information.
• Support team members with administrative tasks to enhance overall productivity.

Job Requirements

• Bachelor of Science (BS) degree required, with a preference for candidates with relevant experience.
• Minimum of 3 years of administrative experience, with 5 years preferred.
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Proficiency in scheduling and coordinating complex calendars and travel arrangements.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Ability to work collaboratively with a team and adapt to dynamic environments.
• Detail-oriented approach to tasks, ensuring accuracy and thoroughness in execution.
• Proficiency in office software and tools, including calendar management systems.