Receptionist

Overview

• Serve as the primary receptionist on a department floor, ensuring professional and courteous interactions with visitors and staff.
• Manage incoming calls, emails, and inquiries, providing accurate information and directing them to the appropriate personnel.
• Maintain the pantry area, including stocking supplies and ensuring cleanliness, with occasional lifting up to 10 pounds.
• Support administrative tasks such as scheduling, record keeping, and document preparation as needed.
• Assist in coordinating office activities during holidays and special events, ensuring smooth operations.
• Provide coverage for a colleague on leave, ensuring continuity in reception and pantry management duties.
• Work on-site from 9:30 AM to 5:30 PM, adhering to the client's operational schedule.

Key Responsibilities & Duties

• Greet and assist visitors and staff with professionalism and efficiency.
• Answer and route phone calls, ensuring prompt and accurate communication.
• Maintain and organize pantry supplies, including restocking and light lifting.
• Perform administrative tasks such as scheduling and document preparation.
• Coordinate office activities during holidays and special events.
• Provide temporary coverage for a colleague on leave.
• Ensure the reception area is tidy and welcoming at all times.
• Collaborate with team members to support daily operations effectively.

Job Requirements

• Bachelor of Arts (BA) degree preferred.
• Minimum of 2 years of receptionist or administrative experience required; 3 years preferred.
• Strong organizational and multitasking skills to manage reception and pantry duties.
• Excellent communication skills for interacting with visitors and staff.
• Ability to lift up to 10 pounds for stocking pantry supplies.
• Proficiency in office software and communication tools.
• Availability to work on-site during specified hours and holidays.
• Professional demeanor and commitment to providing excellent service.