Commercial Real Estate Paralegal

Overview

• Support attorneys in executing complex commercial real estate transactions with precision and efficiency.
• Coordinate and organize transaction documents, ensuring seamless workflow and compliance.
• Prepare and manage signature pages, closing binders, and due diligence materials.
• Conduct entity searches and prepare formation documents, resolutions, and notices.
• Order and review lien searches and corporate organizational documents for accuracy.
• Collaborate with title companies, clients, and government agencies to ensure transaction success.
• Assist in closings, including document preparation and coordination tasks.
• Maintain meticulous databases and files to support efficient operations.
• Contribute to process improvement initiatives within the department.

Key Responsibilities & Duties

• Prepare and interpret transaction documents for commercial real estate matters.
• Organize and review due diligence materials and transaction files.
• Coordinate and finalize closing documents, ensuring accuracy and completeness.
• Conduct entity searches and prepare legal formation documents as required.
• Order and review lien searches and corporate organizational documents.
• Prepare and file UCC financing statements and other legal documents.
• Communicate with external parties to facilitate document delivery and clarifications.
• Train team members and coordinate tasks to ensure operational efficiency.
• Engage in professional development programs and contribute to firm-wide initiatives.

Job Requirements

• Bachelor’s Degree in a relevant field is preferred.
• Minimum of 10 years of commercial real estate paralegal experience.
• Proficiency in MS Office Suite, NYC ACRIS, and legal billing processes.
• Strong organizational skills for managing transaction documents and databases.
• Ability to prepare and file UCC financing statements and legal documents.
• Experience in coordinating closings and preparing closing binders.
• Excellent communication skills for interacting with clients and external parties.
• New York Notary certification is required.
• Willingness to work overtime and travel as needed.