Program Assistant

Overview

• Provide essential administrative support to ensure seamless program operations and workflow management.
• Collaborate with team members to maintain schedules, deadlines, and program efficiency.
• Deliver excellent customer service to program participants and stakeholders.
• Prepare, manage, and organize documentation and reports for program activities.
• Assist in coordinating meetings, events, and initiatives to support program goals.
• Ensure compliance with organizational policies and procedures in program execution.
• Support payroll services, including timesheet approvals and processing.
• Maintain effective communication channels with program staff and external contacts.

Key Responsibilities & Duties

• Coordinate program activities, ensuring timely completion of tasks and milestones.
• Manage program documentation, including reports, correspondence, and records.
• Assist in scheduling and organizing program-related meetings and events.
• Provide administrative support to program staff and management teams.
• Monitor program progress, reporting updates and insights to stakeholders.
• Ensure accurate and timely payroll processing for program participants.
• Maintain effective communication with internal teams and external contacts.
• Support adherence to organizational policies and procedures in program operations.

Job Requirements

• High School Diploma or GED required; additional certifications enhance qualifications.
• Minimum 1 year of experience in administrative or program support roles.
• Preferred 5 years of experience for enhanced expertise and proficiency.
• Strong organizational skills and attention to detail in documentation tasks.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent communication skills for engaging with diverse stakeholders.
• Ability to work on-site and collaborate effectively with team members.
• Experience in payroll services and timesheet management is advantageous.