Human Resources Administrative Assistant

Overview

• Provide administrative support to the Human Resources department in a hybrid work environment.
• Assist with onboarding processes, including benefits overview, paperwork processing, and HRIS entry.
• Monitor employee relations activities and generate reports for attendance and disciplinary actions.
• Process employment verifications and reconcile department bills, including credit card transactions.
• Facilitate background checks and manage organizational charts and reports.
• Coordinate labor law poster updates and bereavement notifications.
• Support screening and check-in processes as needed.
• Perform other HR-related duties and provide backup support to colleagues.

Key Responsibilities & Duties

• Participate in talent acquisition rotation for onboarding new hires and ensuring positive candidate experiences.
• Run and distribute reports for various departments and purposes on scheduled and ad hoc basis.
• Track employment periods, policies, and maintain attestation lists.
• Initiate personnel changes in the Information Security system and manage related communications.
• Assist in pension request processes and liaise with pension plan administrators.
• Monitor disciplinary and warning logs, and track mandatory leave compliance.
• Respond to unemployment requests and scan/file HR paperwork.
• Support payroll review processes and facilitate background checks.

Job Requirements

• Bachelor’s degree or equivalent experience in Human Resources or related field.
• Minimum of 1-3 years of HR experience; payroll systems knowledge a plus.
• Proficiency in HRIS reporting and advanced computer skills, including Word, Excel, and PowerPoint.
• Strong verbal, written communication, and presentation skills.
• Ability to manage multiple tasks independently and collaboratively in a dynamic environment.
• High level of interpersonal skills for handling sensitive and confidential information.
• Attention to detail and problem-solving aptitude with a proactive approach.
• Experience in hybrid work settings preferred.