Project Manager

Overview

• Serve as a Project Manager on a contract basis, supporting executive leadership during maternity leave coverage.
• Collaborate with the President and Executive Assistant to drive strategic initiatives and organizational workflows.
• Plan and execute cross-departmental projects, ensuring alignment with organizational goals and priorities.
• Coordinate project timelines, deliverables, and responsibilities using advanced project management tools.
• Conduct research and analysis to support strategic decision-making and planning efforts.
• Draft internal communications, reports, and presentations for leadership and stakeholder meetings.
• Ensure confidentiality and effective communication across teams and external stakeholders.
• Support process improvement initiatives to enhance operational efficiency and effectiveness.

Key Responsibilities & Duties

• Partner with leadership to prioritize initiatives and track progress toward strategic objectives.
• Prepare briefing materials, meeting agendas, and follow-up summaries for executive sessions.
• Plan, execute, and monitor cross-departmental projects using tools like Asana or Notion.
• Develop project timelines, assign responsibilities, and ensure timely delivery of milestones.
• Identify risks, resolve blockers, and maintain clear communication channels across teams.
• Draft internal communications, reports, and presentations for leadership and board meetings.
• Coordinate cross-functional projects, meetings, and special events as required.
• Support process improvement and documentation initiatives to enhance operational workflows.

Job Requirements

• Bachelor’s degree in a related field strongly preferred.
• 4-6 years of experience in project management, operations, or executive support roles.
• Proficiency with productivity and collaboration tools such as Google Workspace, Notion, or Asana.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Highly resourceful, adaptable, and detail-oriented professional.
• Experience in fast-paced environments, such as startups or hospitality, is advantageous.
• Familiarity with project management software is a plus.