Legal Secretary

Overview

• Provide comprehensive administrative and legal support to attorneys in a fast-paced legal environment.
• Manage and organize legal documentation, ensuring accuracy and adherence to procedural requirements.
• Coordinate schedules, meetings, and travel arrangements to optimize attorney productivity.
• Prepare and file legal documents with courts, meeting strict deadlines and standards.
• Support trial preparation, including organizing exhibits and indexing discovery materials.
• Conduct legal research and summarize findings to assist attorneys in case preparation.
• Collaborate with legal teams to maintain efficient management of records and case databases.
• Ensure confidentiality and security of sensitive information at all times.

Key Responsibilities & Duties

• Draft, proofread, and format legal documents, ensuring compliance with legal standards.
• Prepare and file court documents, adhering to procedural requirements and deadlines.
• Maintain and update case databases, ensuring accurate and accessible information.
• Coordinate attorney-client meetings, managing calendars and travel arrangements efficiently.
• Organize trial exhibits, documents, and appendices for legal proceedings.
• Assist in trial preparation, including creating binders and preparing exhibits.
• Redact sensitive information from documents to ensure compliance with privacy standards.
• Collaborate with attorneys and legal teams to streamline workflow and enhance efficiency.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of 5 years of experience as a Legal Secretary; 7 years preferred.
• Proficiency in commercial litigation and legal document management.
• Strong skills in formatting documents, creating tables of contents, and preparing legal reports.
• Experience with case database management and maintaining client files.
• Ability to coordinate schedules, meetings, and travel arrangements efficiently.
• Detail-oriented with excellent organizational and time management skills.
• Capability to assist in trial preparation, including binder and exhibit organization.