Executive Assistant

Overview

• Provide executive and personal assistance to two managing partners at a boutique hedge fund.
• Manage complex calendars, travel arrangements, and correspondence for senior executives.
• Oversee office operations, including vendor coordination and building management liaison.
• Handle personal tasks such as reservations, errands, and household coordination.
• Maintain confidentiality and professionalism in all interactions and tasks.
• Work in a fast-paced environment, adapting to changing priorities effectively.
• Support organizational efficiency through meticulous file and database management.
• Contribute to the firm’s growth by ensuring seamless administrative operations.

Key Responsibilities & Duties

• Coordinate and manage complex schedules and travel arrangements for two managing partners.
• Prepare meeting materials, presentations, and professional correspondence.
• Act as a gatekeeper, prioritizing communications and ensuring timely responses.
• Oversee office operations, including vendor relationships and supply management.
• Liaise with building management for maintenance, security, and compliance needs.
• Handle select personal tasks for managing partners, maintaining discretion and confidentiality.
• Organize and maintain files, records, and databases to ensure operational efficiency.
• Assist with expense reporting and light bookkeeping tasks as needed.

Job Requirements

• Minimum 15 years of experience as an Executive Assistant supporting senior executives.
• Preferred experience in financial services or similar high-pressure environments.
• Exceptional organizational and time-management skills to handle multiple priorities.
• Proficiency in Microsoft Office Suite and scheduling tools.
• Strong written and verbal communication skills for professional interactions.
• Bachelor’s degree preferred but not required for qualified candidates.
• Ability to work independently and anticipate needs proactively.
• Flexibility to adapt to changing priorities in a dynamic environment.