Office Assistant

Overview

• Provide comprehensive administrative support to ensure smooth office operations and efficient workflow management.
• Assist in scheduling, coordinating activities, and managing daily office tasks effectively.
• Handle front desk responsibilities, including greeting visitors and managing incoming communications professionally.
• Coordinate with vendors and property management for service arrangements and maintenance needs.
• Ensure inventory of office supplies and maintain organized common areas.
• Organize catering and meal setups for meetings and events as required.
• Support mail distribution and ensure timely delivery of correspondence.
• Maintain office equipment and address inbox requests efficiently.

Key Responsibilities & Duties

• Perform front desk duties, including welcoming visitors and managing communications.
• Coordinate with vendors and property management for office services and maintenance.
• Order and manage office supplies, ensuring adequate inventory levels are maintained.
• Organize meetings, including room setups and catering arrangements.
• Maintain and troubleshoot office equipment to ensure operational efficiency.
• Distribute mail and manage incoming and outgoing correspondence effectively.
• Respond to inbox requests promptly and ensure proper follow-up actions.
• Assist in maintaining a professional and organized office environment.

Job Requirements

• High School diploma, GED, or equivalent is required.
• Minimum of one year of experience in office services or facilities roles.
• Proficiency in Microsoft Office Suite is essential for daily tasks.
• Strong verbal and written communication skills are necessary.
• Ability to multitask effectively in a deadline-driven environment.
• Professional appearance and demeanor for client interactions.
• Capacity to work independently and collaboratively within a team.
• Adaptability in communication style to suit diverse audiences.