Administrative Assistant

Overview

• Provide high-level administrative support to executives in a fast-paced operational setting, ensuring seamless coordination and communication.
• Manage complex calendars, prioritize appointments, and optimize scheduling to enhance executive efficiency.
• Prepare detailed reports, presentations, and correspondence to assist in strategic decision-making processes.
• Coordinate travel arrangements, including accommodations and itineraries, ensuring smooth logistics for executives.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional communication standards.
• Handle confidential information with utmost discretion, adhering to organizational policies and standards.
• Support HR initiatives, including onboarding processes and employee engagement activities.
• Contribute to the efficient operation of administrative functions within the office environment.

Key Responsibilities & Duties

• Manage executive calendars, resolve scheduling conflicts, and ensure timely prioritization of appointments.
• Prepare and distribute meeting materials, including agendas, presentations, and detailed documentation.
• Assist in planning and executing company events, ensuring alignment with organizational objectives.
• Maintain accurate records and documentation for compliance and future reference.
• Monitor office supplies and equipment, ensuring operational efficiency and readiness.
• Collaborate with team members to enhance administrative processes and workflows.
• Provide support in HR-related tasks, fostering a positive and engaging workplace culture.
• Ensure seamless communication between executives and stakeholders, maintaining professionalism and clarity.

Job Requirements

• Bachelor of Arts (BA) degree in business administration or a related field.
• Minimum of 5 years of experience in administrative support roles; 7 years preferred.
• Proficiency in calendar management and scheduling within a corporate environment.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Experience in financial services or a similar industry is highly desirable.
• Ability to handle confidential information with discretion and professionalism.