Senior Administrative Assistant

Overview

• Provide advanced administrative support to firm leaders and departments, ensuring efficient operations and adherence to policies.
• Process tax returns, e-file documents, and prepare engagement letters with precision and confidentiality.
• Support mailing, scanning, and other administrative tasks to maintain seamless workflows.
• Champion new processes and tools to enhance administrative efficiency and team collaboration.
• Generate complex reports using advanced software tools and firm systems.
• Provide training and guidance to administrative team members on technical duties and processes.
• Ensure confidentiality and handle sensitive information with discretion and professionalism.
• Work on-site to address office needs and provide full-time support as required.

Key Responsibilities & Duties

• Perform core administrative assistant duties guided by firm policies and procedures.
• Support various departments through standardized processing of tasks using firm systems and software.
• Provide high-level, advanced, specialized, and confidential administrative support to executives and departments.
• Assist in training administrative team members on assigned technical duties and processes.
• Generate complex reports using advanced software tools and firm systems.
• Champion new processes and tools to enhance administrative efficiency and team collaboration.
• Handle mailing, scanning, and other administrative tasks to maintain seamless workflows.
• Ensure confidentiality and handle sensitive information with discretion and professionalism.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of 4 years of administrative experience; professional services firm experience preferred.
• Advanced proficiency in Microsoft Office Suite; experience with ERP systems preferred.
• Ability to work independently and prioritize tasks in a deadline-driven environment.
• Excellent written and verbal communication skills, including superior grammar, spelling, and punctuation.
• Strong organizational skills and attention to detail for efficient multi-tasking.
• Ability to handle confidential information with discretion and professionalism.
• Capable of managing sensitive information and resolving conflicts diplomatically.