Onboarding Specialist

Overview

• Coordinate and manage onboarding processes to ensure smooth transitions for new hires and compliance with organizational standards.
• Engage with new hires to provide guidance and support throughout their onboarding journey.
• Collaborate with HR teams to streamline onboarding procedures and enhance operational efficiency.
• Maintain accurate records and documentation related to onboarding activities and compliance requirements.
• Support background check processes and resolve any issues promptly to ensure timely onboarding.
• Provide administrative assistance for recruitment activities, including scheduling interviews and managing applicant tracking systems.
• Develop and manage tracking systems to monitor onboarding progress and compliance metrics effectively.
• Collaborate with vendors and stakeholders to address onboarding challenges and optimize processes.

Key Responsibilities & Duties

• Conduct and review background checks, ensuring compliance with organizational and legal standards.
• Initiate and verify I-9 documentation for new hires, ensuring accuracy and compliance.
• Track applicant progress and update systems to reflect onboarding status accurately.
• Coordinate and schedule interviews, phone screens, and meetings for candidates and stakeholders.
• Maintain organized records and documentation for all onboarding activities and compliance checks.
• Engage with new hires to address inquiries and provide a seamless onboarding experience.
• Assist the Talent Acquisition team with sourcing and recruitment tasks as needed.
• Collaborate with vendors to resolve background check issues and ensure timely completion.

Job Requirements

• Bachelor’s degree in Human Resources or related field preferred.
• Minimum of 2 years of experience in HR or Talent Acquisition functions.
• Proficiency in using applicant tracking systems (ATS) and MS Office applications.
• Strong communication skills, both verbal and written, with a professional demeanor.
• Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
• Experience with background check processes and compliance requirements.
• Knowledge of onboarding procedures and HR principles.
• Organized, detail-oriented, and capable of working independently while collaborating with teams.