Legal Billing Coordinator

Overview

• Coordinate and manage legal billing processes to ensure accuracy and compliance with client agreements.
• Collaborate with attorneys and accounting departments to resolve billing issues and optimize processes.
• Prepare and distribute billing proformas, invoices, and related reports efficiently.
• Act as a billing advisor, ensuring transactions adhere to accounting standards.
• Support electronic billing processes and resolve invoice rejections promptly.
• Maintain confidentiality and professionalism while interacting with partners, attorneys, and clients.
• Handle multiple tasks in a fast-paced environment with attention to detail.
• Contribute to minimizing financial exposure through collaboration with accounting teams.

Key Responsibilities & Duties

• Generate and edit billing proformas, ensuring compliance with client guidelines.
• Update matter and timekeeper rates, and produce timecard summaries.
• Run client reports as requested by partners and attorneys.
• Ensure timely and accurate invoice processing and approval.
• Resolve billing issues by liaising with partners and accounting teams.
• Implement client billing agreements and fee terms effectively.
• Process electronic invoices and address rejections or reductions promptly.
• Maintain professional communication with all stakeholders while ensuring confidentiality.
• Perform additional duties as assigned to support billing operations.

Job Requirements

• Bachelor's degree or equivalent experience in billing or accounting-related roles.
• Proficiency in MS Word and Excel for billing documentation and analysis.
• Understanding of general accounting principles and their application to billing and accounts receivable.
• Experience with electronic billing systems and vendors, including 3E and eBilling Hub.
• Previous experience in a law firm environment is preferred.
• Strong math aptitude and attention to detail in billing processes.
• Ability to handle multiple tasks efficiently in a dynamic work environment.
• Excellent communication skills for professional interaction with stakeholders.
• Commitment to maintaining confidentiality and professionalism in all tasks.