Support senior executives in a dynamic construction management environment. Enhance organizational efficiency through proactive administrative coordination. Gain valuable experience in high-paced professional settings.
Temporary Executive Assistant
in Professional Services ContractJob Detail
Job Description
Overview
- Provide executive-level administrative support to senior leadership.
- Coordinate schedules, meetings, and travel arrangements for executives and team members.
- Manage expense reporting, reimbursements, and financial documentation with precision.
- Ensure timely communication and follow-ups on critical emails and tasks.
- Organize and maintain project-related documentation and databases for team accessibility.
- Support team outings, networking events, and client engagements with logistical planning.
- Contribute to the preparation of presentations, reports, and meeting materials.
- Facilitate coordination of safety committee meetings and related initiatives.
Key Responsibilities & Duties
- Monitor and organize executive emails, ensuring timely responses and follow-ups.
- Prepare and submit monthly expense reports and reimbursements accurately.
- Coordinate and schedule meetings, tracking deliverables and deadlines proactively.
- Manage project-related documentation, including invoices and performance evaluations.
- Facilitate logistics for team outings, networking events, and client engagements.
- Support safety committee initiatives, including meeting coordination and documentation.
- Prepare and maintain decks and reports for monthly and quarterly presentations.
- Assist in staffing processes, including requisition creation and interview scheduling.
Job Requirements
- Bachelor of Arts (BA) degree preferred but not mandatory.
- 5-7 years of experience in fast-paced corporate environments.
- Proficiency in administrative tools such as Concur, Docusign, and Microsoft Office Suite.
- Highly organized and proactive with excellent time management skills.
- Strong communication skills to liaise effectively with executives and team members.
- Ability to anticipate needs and work independently with limited direction.
- Experience in architecture, engineering, real estate, finance, or professional services preferred.
- Flexibility to adapt to dynamic work environments and schedules.
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